Visitor Sign In Log Template

Full Description

This free contractor and visitor sign in sheet template helps you keep track of everyone who enters and leaves your jobsite who is not part of the regular crew. Place it at the site entrance so every visitor signs in on arrival and signs out when they leave.

What is a construction site visitor sign in log?

A visitor sign in log is a record of people who enter and exit a construction site, such as inspectors, consultants, delivery drivers, sales reps and visiting contractors. Regular workers are usually tracked through their foreman and company, but visitors are not. The log is kept at the front of the jobsite so guests can identify themselves on entry, and in an emergency it shows who is on site.

When to use it

• Every day on any jobsite with a controlled entrance or site office.
• For inspectors, consultants, owners, suppliers and visiting contractors.
• To support your emergency response and evacuation headcount.
• To show who was on site on a given day if there is an incident or dispute.
• To give every visitor the same sign in experience across your projects.

What’s included

The template is a spreadsheet (.xlsx) that works in most modern software, including Google Sheets, Excel and OpenOffice. It includes these fields:

• Person’s name
• Company
• Who they are visiting
• Cell number
• Time in
• Time out
• Initials

How to use it

1. Add your project name and date to the sheet, then print copies or use it on a tablet.
2. Place it at the site entrance or site office, with a pen, where every visitor passes.
3. Ask each visitor to fill in their name, company, who they are visiting, cell number and time in.
4. Check that visitors have completed any site orientation and have the right PPE before they go on site.
5. Have visitors record their time out and initial the sheet when they leave.
6. In an emergency, bring the log to the muster point and check it against the people present.
7. File completed sheets daily and store them securely, since they contain phone numbers.

Tips

• Make signing in a condition of entry and post a sign at the gate saying so.
• Check the log at the end of the day for anyone who has not signed out.
• Keep the visitor log separate from your daily worker attendance records.

Related templates and guides

• Construction Visitor Orientation Template
• Emergency Evacuation – Manpower Count
• Safety Meeting Attendance Log
• Record of Safety Orientation
• Guide: Construction Safety – An Emergency Response Plan

Frequently asked questions

What should a construction site sign in sheet include?

At minimum: the visitor’s name, company, who they are visiting, a contact number, time in, time out and a signature or initials. Many sites also record whether the visitor has completed a site orientation and has the required PPE, which you can add as extra columns.

Why do construction sites need a visitor sign in log?

It tells you who is on site at any time. In an emergency, the site team can check the log against the people at the muster point and find anyone missing. It also gives you a record of who visited, when and why, which helps with security, incidents and disputes.

Do visitors need a safety orientation before entering the site?

Most construction sites require visitors to receive a site orientation and wear required PPE, or to be escorted, before entering work areas. The exact requirements depend on your company’s safety program and local regulations, so follow your site rules and record that the orientation was given.

Is this sign in sheet template free?

Yes. This visitor sign in log template is a free download. It is a spreadsheet, so you can edit it in Google Sheets, Excel or OpenOffice, add your company logo or extra columns, and print as many copies as you need.

Should workers sign the visitor log too?

Usually not. Regular workers are tracked through their foreman, company or daily attendance records. The visitor log is for people who are not part of the regular crew. Keep both records, because together they give you a complete headcount for the day.