Construction project management templates for day-to-day contract administration: RFIs, submittals, change orders, letters of intent, purchase orders, notices and time-and-material records. Built for project managers, project coordinators and contract administrators who need every request, approval and change documented the same way on each job, from startup to closeout.
Project administration is the paper trail that keeps a contract under control. These templates follow the life of a project:
Startup: letters of intent, notices to proceed and startup checklists.
Information and approvals: RFIs and submittal cover sheets for questions to the design team and product approvals.
Cost control: purchase orders, change order logs and time-and-material sheets.
Records: logs and registers that show what was asked, approved and paid.
Project managers and coordinators complete most of these documents. Superintendents feed in field information, and accounting relies on the POs and change records to bill and pay correctly.
What does construction project administration cover?
It covers the documents that record how a contract is managed: requests for information, submittals, change orders, purchase orders, notices, meeting records and logs. Good administration makes it clear who asked for what, when it was approved and what it cost.
How should I track RFIs and submittals?
Give each RFI and submittal a unique number, record the date sent, who it went to and the required response date, and log the answer when it comes back. A consistent template plus a log makes overdue items easy to spot in weekly meetings.
Are these templates editable?
Yes, they are designed to be filled in and adapted with your company details and project numbering. File type varies by product, so check the format on the product page.
Do these templates replace project management software?
No. They suit smaller teams or projects that do not use dedicated software, and they help larger teams standardize the documents they attach in their system. The structure of each template carries over to whatever tool you use.
